documents required for export

Import Export Documents Required In United States The Complete Guide

Thinking of selling your goods in the international market is one thing and getting in the business is the other. The procedure isn’t complete for those sellers who succeeded in getting their first overseas order until they ship them to the buyer’s country.

Exporting goods between two countries either through vessels or air-cargos can be complicated if done without prior preparation. An essential aspect of those preparations involves a list of documents required for export.

Let us find out what documents are required for export for exporting goods in the United States.

1. Bill Of Lading

The first document used in international shipping as a contract between the carrier of the goods and its owner is the bill of lading. Among all the documents required for export, a bill of lading is deemed highly important as it contains the description of goods, the source, and the destination of the goods.

It also serves as a receipt for the reception during pick-up.

2. Certificate Of Manufacturer

It is a notarised document that certifies that the goods have been produced by the promised manufacturer only.

3. Certificate Of Origin

The certificate of origin is also prepared by the manufacturer and is a government-certified document. It depicts the country in which the goods were manufactured.

4. Commercial Invoice

After the sales procedure is completed and the sellers are to ship the goods, they need a commercial invoice which is a document that describes the entire export transaction, right from the initial phase to the final ones.

Among the list of documents required for export, the commercial invoice carries substantial importance as it furnishes vital information to all the stakeholders involved in the sale, i.e., seller, buyer, freight forwarder, customs authorities, carriers, import broker, banks, etc.

Some countries even require some other invoices and licenses, failing to which they may incur extra fees or delays in processing the shipment.

5. Consular Invoice

It is also a certificate of shipment of goods. But it is a type of form made available through a consular representative of the US. This document isn’t mandatory for all nations, including the USA, but it is beneficial for helping the countries facilitate their customs and collection of duties.

6. Dock Receipt

A dock receipt certifies to the exporter that the shipment of goods was successful by the international carrier and didn’t suffer any damage.

Inspection Certificate

These certificates are of significance when it comes to industrial equipment, perishable goods, and consumable products like meat. An inspection document certifies that the shipment was received in good condition and promised quantity.

7. Insurance Certificate

A cargo always needs an insurance policy, and the insurance certificate ensures its availability. Insurance is necessary as goods being shipped by cargo are subject to damage due to various factors.

8. Packing List

A packing list is a simple list, and it names all the goods being shipped, describes their packaging, quantity, and dimensions. Even though it is not among the mandatory list of documents required for export, it is of great use while preparing a bill of lading and understanding the cargo requirements.

9. Electronic Export Information (EEI)

As per the US government’s export regulations, all exports that amount to over $2500 require an export license. The EEI needs to be filed with the United States Census Bureau for statistical purposes.

10. What’s Next For Exporters?

Exporters will take care of the documentation part as per the requirements, but does it mean that their work is over? Obviously not! A trader who wants to stay in business uses all the data involved to generate valuable insights through data intelligence tools. So, consult a data intelligence company today, gather all your intel, analyse it, and then move ahead.